Revised 12/5/2024 - New Board Members Handbook 21 7.1 Traveler/Board Member Responsibility Traveler has 10 days from the conclusion of travel to provide the required reimbursement documentation to the Operational Support Services (OSS) unit. The OSS unit then has 3 days after receiving the reimbursement documentation to process and forward to Finance and Accounting to insure a timely reimbursement warrant is issued to the traveler. All documents are required at the time the reimbursement package is submitted to avoid delays. Upon completion of the Travel Reimbursement Voucher Packet by an OSS staff member, the board member will receive an email through DocuSign to review and sign travel documents. 1. MQA - Authorized Travel Reimbursement Summary Form MQA – Authorized Travel Reimbursement Summary Form (Attachment 1): Board members must complete and sign this form indicating all reimbursable expenses: 1. Section 1 a. Name b. People First ID c. Address to receive correspondence d. Phone Number (if any problems arise processing your reimbursement) e. Location of Meeting (City) f. Dates of Meeting g. Departure Date h. Departure Time (Time you left your office or home) i. Return Date j. Return Time (Time you arrived at your office or home) k. Use of privately owned vehicle? (POV) 7. Travel Reimbursements 7.1 Traveler/Board Member Responsibility 7.2 Additional Reimbursement Information 7.3 Travel Reimbursement Summary Form 7.4 Travel Guide
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